حذف الايميلات المتكررة فى برنامج الاوت لوك outlook clean up duplicate emails
Remove duplicate emails in Outlook 2016 and 2013 quickly
How to remove duplicate email messages in Outlook 2016 and 2019?
Easy Methods to Remove Duplicate Emails in Outlook
Delete duplicate mails in Outlook
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خطوات حذف الايميلات المكررة :
اضغط R.Click على Inbox ثم اضغط Clean Up Folder
وهى تختلف عن Delete All حيث تقوم الاول بنقل جميع الايميلات المتكررة الى مجلد Trash
اما الاخيرة هى لحذف الايميلات جميعها.
اسباب حدوث Duplication للايميلات :
From what i have seen in the past, Outlook dups are usually generated due to
six main reasons:
- Rules not configured correctly: There might be cases that two or more rules are fired upon receiving email, resulting in multiple instances of the same messages.
- Incorrect account setup: In several cases, i have seen that users mistakenly defined multiple occurrences of the same email account and this results in multiple instances of each incoming email, contacts and calendar entries.
- Send / receive interval are too short. If the frequency of your inbox update is too short; Outlook might load the message into your inbox, BUT might not be able to mark messages occurrences as synchronized/loaded. This results in multiplied occurrences of the same messages.
- Synchronization issues: We have also observed duplicated contacts and messages resulting from sync problems with 3rd party providers.
- User errors while manually copying and pasting meetings and appointments in the Outlook Calendar.
- Incorrect merging of several Outlook personal folders (also referred as PST files) into one folder.
Impact of duplicated Outlook items
- They harm your productivity.
- They confuse and cause errors. Just imagine replying more than once to the same note :-(…
- They might impact your Outlook client loading performance. The more messages stored on your computer or server Outlook will need to load on startup, the slower its performance will be.
- Dups fill up your inbox. Business users will need to delete email to to comply with the allocated email storage capacity provided by their IT department.
Now that we understand the root causes and impact, let’s focus on solutions.
Cleaning your inbox
There are several email duplication removing utilities and add-ins in the market, but we do believe and recommend that you use the out of the box Outlook functionality. Read on for the complete procedure.
Open
Microsoft Outlook (this process will work in versions 2013 and 2016).
It’s alway advisable to backup your email before executing a clean up procedure. Here’s a step by step procedure to export and backup your Outlook email, calendar and contacts.
After you are done, select the folder in which the duplicate emails are.
Under
Home, go ahead and select the
Clean up drop down box in the Ribbon.
Select
Clean up conversation to delete and move duplicate emails in the conversation to the Deleted Items folder.
Clean up folder will delete and move duplicate emails in the specific folder to the Deleted Item.
Clean up f
older and sub folders will allow you to clean up also subfolders.
Once done, you might right click on the
Deleted Items folder and hit
Empty Folder to delete your duplicated email instances for good.
Preventing Email duplication issues
- If relevant, check on your Outlook rules to ensure that multiple rules are not firing in parallel for each incoming message.
- If using 3rd party web email providers, Check that your GMail, Yahoo and Outlook.com accounts are correctly defined in Outlook.
- Now, increase the frequency of your inbox update. Here’s the step by step process:
- In Outlook, hit Send / Receive
- Hit Send / Receive Groups
- Now go ahead and select Define Send / Receive Groups
- Now set the time interval to a value between 15 and 30 minutes (See screenshot below)
- Click OK.
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المرجع:
https://www.easytweaks.com/delete-ou...licate-emails/
